SHRM Chapter Bylaws:

 

Chapter BylawsArticle I…………...Name, Affiliation and Purpose
Section 1: Name. The name of the Chapter is the SHRM-Greater Merrimack Valley Human Resource Association (SHRM-GMVHRA).

Section 2: Affiliation. The Chapter is affiliated with the Society for Human Resource Management (herein referred to as SHRM).

Section 3: Purpose. The Greater Merrimack Valley Human Resource Association (hereinafter "GMVHRA) is organized exclusively as a Business League within the meaning of Section 501 (c) (6) of the Internal Revenue Code of 1986, as amended (the Code), and shall not carry out any activities not permitted to be carried on by a corporation exempt from federal income tax under 501(a) of the Code as a corporation described in Section 501(c)(6) of the Code, or corresponding section of any future federal tax code, or (b) by a corresponding section of any future federal tax code.

In furtherance of the forgoing general purposes, the specific activities and purposes to be conducted, promoted and carried out by GMVHRA are as follows:
To provide people responsible for the human resource function an opportunity for continuous improvement through educational programs, networking, and staying abreast of federal and state legislation.
To provide a forum for the personal and professional development of its members.
To provide an opportunity to develop leadership, managerial, public speaking and group decision making skills.

GMVHRA is not organized for profit and no part of the net earnings inures to the benefit of any private shareholder or individual.

GMVHRA’s fiscal year shall begin September 1 and end August 31.

 

Article II………...Membership and Dues
Section 1: Qualifications for Membership. The qualifications for membership in the SHRM-GMVHRA shall be as stated in Sections 2, 3, and 4 of this Article. All Professional, Associate and Student members must also be members of national SHRM. To achieve the mission of the Chapter there shall be no discrimination in individual memberships because of race, color, religion, sex, age, national origin, handicap, veteran status, ancestry, handicap, disability or sexual orientation. Memberships are individual and are not transferable to other individuals.

Section 2: Professional Members. Membership shall be limited to (a) those individuals actively engaged in bona fide human resources administration (at the exempt level) for at least three years and who devote at least 50% of their time to personnel, human resources, or industrial relations functions; (b) faculty members holding an assistant, associate, or full professor rank in personnel, human resources, or industrial relations of their specialized phases at an accredited college or university and who possess at least three years of responsible experience at this level of teaching; (c) full-time consultants with at least three years experience in the field of human resources management.

Section 3: Associate Members. Individuals in non-exempt human resource management positions as well as those individuals who do not meet the general member category, but who demonstrate a bona fide interest in human resource management and the mission of the Chapter. Associate members may not vote and may not hold office in the Chapter.

Section 4: Student Members. Individuals who are actively enrolled in human resources degree programs at the college or university level. Student members may not vote and may not hold office in the Chapter.

Section 5: Application for Membership. Application for membership shall be on the SHRM-GMVHRA application form. All applications shall be reviewed by the Vice President for Membership and may be approved by the Board of Directors. New members shall be afforded full membership rights from the date of application approval by the SHRM-GMVHRA’s Vice President of Membership or the Board of Directors.

Section 6: Voting. Each Professional member of the Chapter shall have the right to cast one vote on each matter brought before a vote of the members. Associate and Student members shall have no right to vote. When necessary, votes shall be judged by an Ad Hoc Committee appointed by the Board of Directors.

Section 7: Dues. Annual membership dues shall be established for the next year by the Board of Directors prior to the mailing of renewal notices. SHRM-GMVHRA annual dues may be waived for individuals who are members of SHRM National.

 

Article III……...Meetings of Members
Section 1: Regular Meetings. Regular meetings of the members shall be held on the fourth Wednesday of each month or as otherwise determined by the Board of Directors.

Section 2: Annual Meetings. The annual meeting of the members for electing directors and officers and conducting other appropriate business shall be held in June or at such other time determined by the Board of Directors.

Section 3: Special Meetings. Special meetings of members shall be held on call of the President, the Board of Directors, or by members having one-twentieth of the votes entitled to be cast at such meeting.

Section 4: Notice of Meetings. Notice of all special and annual meetings shall be given to all members at least ten days prior to the meetings. Notice of regular meetings shall be given to all members at least seven days prior to the meeting.

Section 5: Quorum. Members holding one-tenth of the votes entitled to be cast, represented in person or by proxy, shall constitute a quorum. The vote of the majority of the members present or represented by proxy at a meeting at which a quorum is present shall be necessary for the adoption of any matter voted on by the members.

 

Article IV………...Board of Directors
Section 1: Number. The Board of Directors shall consist of 11 persons. The following shall be members of the Board of Directors and be officers of the chapter: President, Vice President, Vice President for Membership, Treasurer, and Secretary. Five additional members shall be elected from among the eligible membership as members of the Board of Directors. The eleventh Board member can be the Past President.

Section 2: Qualification. All candidates for the Board of Directors must be Professional members of the SHRM-GMVHRA in good standing at the time of nomination or appointment. Per SHRM Bylaws, the President must be a current member in good standing with SHRM. Board members may not be elected to serve more than two (2) consecutive terms in the same position.

Section 3: Election – Term of Office. Directors shall be elected by the members at the annual meeting of the membership from the proposed slate of the nominating committee appointed by the Board of Directors at the beginning of each election year. Each elected Director shall assume office on September 1 following his/her election and shall hold office for one year or until his/her successor is elected and takes office. A Director may succeed himself/herself no more than once.

Section 4: Vacancies. Any vacancy in the Board may be filled for the unexpired term by the President with consent by the Board of Directors.

Section 5: Quorum. A simple majority of the total Board of Directors shall constitute a quorum for the transaction of business. The act of a majority of the Directors present at any meeting at which there is a quorum shall be the act of the Board of Directors.

Section 6: Board of Directors’ Responsibilities. The Board of Directors shall transact all business of the Chapter except as prescribed otherwise in the Article of Incorporation or Bylaws. A general member in good standing may request the President to place on the agenda of the next regular meeting any action taken by the Board of Directors.

Section 7: Removal of Director and Officer. Any Director or Officer may be removed from office, with or without cause, upon an affirmative vote of two-thirds of the entire Board of Directors at a duly constituted Board of Directors meeting.

Section 8: Powers and Duties of the Board of Directors: Management of GMVHRA shall rest exclusively in the Board of Directors, which shall have sole authority to make any and all decisions affecting the affairs of GMVHRA. The Board of Directors shall have sole responsibility for the financial and general organization health of GMVHRA and will ensure that the purposes and goals of GMVHRA are adhered to at all times. The Board of Directors may resolve matters of policy and urgency.
Section 9: Attendance: Board members are expected to attend all scheduled Board meetings held at a designated place by the Board, and are encouraged to attend all general meetings. Members, who fail to attend two (2) consecutive Board meetings, or a total of three (3) Board meetings in Chapter year, may be subject to removal from the Board.

 

Article V…………...Duties and Responsibilities
Section 1: The President. The President shall preside at the meetings of the members and of the Board. He/she shall direct the Chapter and have charge and supervision of the affairs and business of the SHRM-GMVHRA. He/she shall maintain liaison and be a current member in good standing with SHRM.

Section 2: The Vice President. The Vice President, at the request of the President, or in his/her absence or disability, may perform any of the duties of the President. He/she shall have such other powers and perform such other liaison duties as the Board or the President may determine. SHRM-GMVHRA requires the Vice President to be a current member in good standing with SHRM.

Section 3: The Vice President for Membership. . He/she shall encourage membership growth and shall maintain the official membership roster of the Chapter. He/she shall have such other powers and perform such other duties as the President may determine. SHRM-GMVHRA requires the Vice President for Membership to be a current member in good standing with SHRM.

Section 4: The Treasurer. The Treasurer shall be responsible for the financial affairs of the SHRM-GMVHRA. These responsibilities shall include financial reports to the Board and arrangements for the annual examination audit of the accounts as may be required by the Board. He/she shall be responsible for membership billing. He/she shall also perform such other duties, as the President shall determine. SHRM-GMVHRA requires the Treasurer to be a current member in good standing with SHRM.

Section 5: The Secretary. The Secretary shall be responsible for recording and maintaining the minutes of all meetings of SHRM-GMVHRA, and shall be responsible for making all members aware of such meetings The Secretary shall be responsible to keep minutes at all meetings including Board meetings, general meetings and sub-committee meetings. SHRM-GMVHRA requires the Secretary to be a current member in good standing with SHRM.

 

Article VI…………..Committees
Section 1: Committee Organization. Each committee will appoint the chairperson for that committee, should a problem arise with the appointment the President will appoint a Chair. The Chairperson and the President will seek interested members to participate in committee activities. Special Committees or task forces may be organized by the President to meet particular Chapter needs. Written reports of all meetings shall be submitted to the Secretary. Members of all committees shall have voting privileges within their committees.

Section 2: Committee Activity. Committees are established to provide the Chapter with special ongoing services such as Programs, Membership Communications, Legislative Affairs, Professional Development, Student Chapter Affairs, and Public Relations.

Section 3: Membership Committee. Shall be composed of at least 6 members with at least one member from the Board for the purpose of recruiting new members, collecting and screening applications and presenting new member applications to the Board of Directors at Board meetings.

Section 4: Nominating Committee. Shall be composed of at least two members of the Board and one member at large for the purpose of identifying potential Board members for GMVHRA. The committee will present a slate of nominations including officers and Board members to the general membership for a vote at the June meeting (for the next program year).

Section 5: Program Committee. Shall be composed of at least six members with at least one member from the Board for the purpose of identifying speakers and location for the monthly meetings. The program committee will also select sponsors for monthly meetings.

 

Article VII………..Chapter Dissolution
In the event of the chapter’s dissolution, the remaining monies in the Treasury, after chapter expenses have been paid, will be contributed to the SHRM Foundation or such other tax-exempt organization as may be decided by the majority vote of the members.

 

Article VIII……...Statement of Ethics
The SHRM-GMVHRA adopts SHRM’s Code of Ethics for members of the Association in order to promote and maintain the highest standards among its members. Each member shall honor, respect, and support the purpose of this Chapter and SHRM.
- The Chapter shall not be represented as advocating or endorsing any issue unless approved by the Board of Directors.
- No member shall actively solicit business from any other member at Association meetings or through the use of information provided to him/her as a member of the Chapter without the approval from the Board of Directors.

 

Article IX………...Amendment of Constitution and Bylaws
Section 1: A copy of all amended Bylaws shall be forwarded to SHRM before amendment.
The Bylaws may be amended by a majority vote of the members present at any meeting at which a quorum exists and in which required notice has been met provided such proposed amendment has been reviewed by SHRM and is not in conflict with the Society’s Bylaws.

Rev 7/2/04

 

  
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